Privacy notice

Your Personal Data


North Wales Police (NWP) will be what’s known as the ‘controller’ of the personal data you provide to us.

We are utilising the services of a data processor, a company called Oleeo and a contract and data processor agreement are in place for this purpose.  Please see their privacy statement also.

What we need

We only collect relevant personal data about you in order for fulfil our purpose. This will include special types of information such as disability information, political opinions and criminal information.  It will also include your name, address, contact details, qualifications and training, employment experience, language preference and country of birth.

Why we need it

We need to process your personal data to allow us to recruit the most suitable candidates to enter into an employment contract with NWP, and to also ensure we meet our legal obligations and responsibilities as an employer.

What will happen if you don’t provide your personal data?  

By providing your personal information you allow us to process your application accordingly and to also allow us to make contact with you during the recruitment process.

Should you not provide this information we would not be able to process your application and make contact with you.

What we do with it

Your information will be stored securely and will only be accessible by those authorised to do so.

NWP takes its responsibilities regarding personal data seriously, and has relevant training, policies and procedures in place to keep personal data secure.

Some of the information collected during the recruitment process will be transferred to an employment file for successful candidates.

Student Police Officers

For those candidates applying to be a student police officer, the relevant provider of higher education shall work in collaboration with NWP, engaging in the final stages of selection and evaluation of the academic suitability of candidates. Your personal data will however remain on NWP systems for this purpose.

How long we keep it

Your personal data will be held for 12 months after the end of the recruitment process, or for 6 years if the applicant fails the vetting process.  It will then be anonymised for statistical purposes.

Will this information be used to take automated decisions about you?


What are your rights?

You have the right under Data Protection legislation to request a copy of your information (subject to exemptions). For example, to know what it is used for and how it has been shared. This is called the right of subject access.

In addition to the right of access, you also have other rights, such as; the right to have inaccurate information rectified, the right to request that your personal data is erased or restricted, the right to data portability and the right to object.

For further detail, please visit our main Privacy Notice on the North Wales Police website.

Making a complaint about your personal data

You can complain directly to the Data Protection Officer of North Wales Police via email or in writing to: 


Data Protection Officer
North Wales Police Headquarters
Glan y Don
Colwyn Bay
LL29 8AW

You also have the right to complain to the Information Commissioner’s Office using the following details: 

The Information Commissioner's Office
Wycliffe House
Water Lane

Telephone: 0303 123 1113